Inland Empire Health Plan (IEHP) is a local public entity of the State of California and is a rapidly growing Medi-Cal and Medicare health plan in California. Since September of 1996, IEHP has consistently focused on their mission: to organize and improve the delivery of quality, accessible and wellness-based healthcare services for their community. As a result of the Healthcare Reform and participation in the California Coordinated Care Initiatives, IEHP has grown to over 1 million members as of February 1st, 2020. With a provider network of over 6,300 and more than 2,100 employees, they serve more than 1.2 million residents of the Riverside and San Bernardino counties who are enrolled in Medi-Cal or Cal MediConnect (Medicare-Medicaid plan).
IEHP engaged Elire to assist them with changes they were looking to undertake within their current Oracle Cloud setup. These two changes were required due to the expansion of IEHP and updates to their financial reporting process. The first change was adding a legal entity to their current financial reporting hierarchy. This was due to requirements for separating the financial transactions of a new legal entity. The second change was updating IEHP’s accounting calendar from a fiscal year to a traditional calendar year for financial reporting. This was needed to align with the state of California, which was completing a similar change.
The first task to decide was which approach to take with the accounting calendar change. There are a few options within Oracle Cloud to do this, each coming with their own set of pro’s and con’s which required research and analysis. Another challenge the project team faced was cutting over all Functional Areas (General Ledger, Fixed Assets, Payables, Receivables, Expenses, Cash Management, and Purchasing) onto a new calendar. The last challenge was a hard go-live date of January 1st, 2021 due to the new Accounting Calendar. This fell over the winter holidays and needed to be accomplished within an entirely remote work setting.
Elire and IEHP were able to successfully partner together to create a New Accounting Calendar for IEHP on time and under budget. This was due to efficient project execution and collaboration across all areas of the project team. The project started off with an evaluation of the Calendar Change options IEHP had to re-configure Oracle Cloud to meet their financial reporting needs. Next, the Elire team guided the IEHP stakeholders through a series of Business Process workshops of all current-state functionality used by IEHP in Oracle to baseline the scope of change that it was to undergo. From there, the project turned into a re-implementation of Core Financials for IEHP onto their new Ledger, which was required to establish a new Accounting Calendar. This approach required all open transactions to be converted for all functional areas listed above. The team was able to establish a detailed cutover plan and effective communication channels to streamline tasks to efficiently execute the cutover onto the new Accounting Calendar.
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