How-To: Adding a New Legal Entity in Oracle Cloud

For various reasons, creating a legal entity can be a strategic move for your organization. Global organizations aiming to minimize risk and operate on a global scale will discover that establishing separate legal entities can be a valuable decision. Organizations using Oracle Cloud ERP now have the capability to create new legal entities within their Cloud ERP systems, providing more opportunities to mitigate risk and streamline financial operations. In this article, we will explore why organizations are creating legal entities and how to add them to Oracle Cloud.  

What is a Legal Entity?  

A legal entity is an acknowledged entity with rights and duties conferred by law. They possess the right to hold property, the privilege to participate in commerce, the duty to settle debts, and the requirement to report to local regulatory bodies, tax authorities, and proprietors, following the guidelines outlined in the applicable laws. For global organizations, legal entities allow the representation of distinct parts of a company, created to record all taxes related to the organization.  

Establishing a separate legal entity enables you to maintain distinct accounting for that entity, facilitating tracking, management, and accounting of transactions, particularly in regions or countries with differing tax and legal requirements. This minimizes risk by enabling transactions and reporting within specific countries or regions. Designations such as LLC, corporation, partnership, and more identify legal entities.  

How Having a Legal Entity Can Help   

A legal entity plays a crucial role in facilitating local compliance, ensuring organizations adhere to corporate taxation laws within local jurisdictions, and can be instrumental when preparing for acquisitions or divestitures of parts of the enterprise. Isolating one area of the business from risks in another is a key rationale.  

For instance, if your enterprise engages in property development and leasing, creating separate legal entities for these functions can minimize cross-business risks. A legal entity can act as the parent of multiple legal entities, serving as a parent company with subsidiaries.  

Large enterprises isolate risks and optimize taxes by incorporating subsidiaries. They establish legal entities to promote legal compliance, segregate operations, optimize tax strategies, manage contractual relationships, and mitigate risk. Legal entities enable enterprises to assert their identity under the laws of each country in which they operate.  

Management Structure  

Effectively managing multiple businesses entails segregating them according to their strategic objectives and evaluating their performance. Business organizational hierarchies do not necessarily need to mirror the legal structure of the enterprise.  

The organizational hierarchy could encompass divisions, subdivisions, business lines, strategic business units, and cost centers. Oracle Fusion Applications establish this organizational hierarchy through the use of divisions and business units.  

Functional Structure  

Spanning legal and business organizations is a functional structure based on individuals and their competencies. For instance, functional organizations are represented by sales, manufacturing, and service teams. The income statement directly mirrors the efforts and costs of these functional organizations through the ERP system. 

Oracle Fusion Applications utilize departments and organizations to embody the functional structure, which includes sales, marketing, project, cost, and inventory organizations.  

How to Declare a Legal Entity  

The Enterprise Structures Configurator is a dialogue-based instrument that assists you in establishing a fundamental enterprise framework. By responding to inquiries about your enterprise, the tool generates a framework of divisions, legal entities, business units, and reference data sets customized to your enterprise’s structure.  

After establishing the enterprise structure, it follows a guided process to determine whether to use positions and set up additional attributes for jobs and positions. After defining your enterprise structure and job and position structures, it is essential to review them, make any necessary adjustments, and then finalize the configuration.  

In conclusion, examine a recap of the outcomes from the two interview procedures. For every setup, the digital summary enumerates the sections, legal bodies, business divisions, reference data collections, and job and position frameworks that the software will generate when importing the setup, and designate as a legal framework within the Cloud setting. Set up the legal address/jurisdiction country, then define the legal entity itself as a task. Set up tax IDs, and you can assign a legal address that becomes the fiscal address. The majority of legal entities that use payroll define if they are used as an employer.  

Oracle Fusion’s Legal Entity: Factors to Keep in Mind 

Oracle Fusion Applications facilitate the representation of your legal entities. If your organization engages in buying from or selling to other legal entities, it’s necessary to establish these entities in the customer and supplier directories, components of the Oracle Fusion Trading Community Architecture. 

When legal entities engage in transactions with each other, represent both as legal entities and as customers and suppliers in the customer and supplier registers. Leverage relationships between legal entities to identify intercompany transactions that necessitate intercompany accounting. Legal entities can also be recognized as legal employers, making them suitable for use in Human Capital Management (HCM) applications.  

Several considerations must be made when creating your legal entities, including their importance in transactions, relationships with business units, divisions, ledgers, balancing segments, consolidation rules, intercompany transactions, worker assignments, legal employer status, and payroll reporting.  

Establishing legal entities within Oracle Cloud ERP is a strategic advantage for organizations navigating the complexities of global business operations. These legal entities, recognized under the law, provide a structured framework that minimizes risks, optimizes tax strategies, and ensures local compliance. They play a pivotal role in risk isolation and tax optimization, allowing large enterprises to segment their operations and maintain legal compliance across various regions.  

The efficient management structure and functional organization tools within Oracle Fusion Applications further empower organizations to streamline their operations and make informed decisions. Creating legal entities within this framework involves a systematic process, guided by the Enterprise Structures Configurator, tailored to the organization’s specific needs.  

These legal entities must be considered in various aspects of business operations, from transactions and relationships with business units to their significance in payroll reporting and legal reporting units. In a dynamic global business landscape, the ability to effectively manage legal entities in Oracle Cloud ERP is a cornerstone for success.  

Elire’s team of experienced Cloud experts is here to assist with all your Oracle Cloud needs. Reach out to [email protected] to connect with our team or visit our Cloud services page to learn more. 


  • Maddie Caron

    Ms. Caron serves as Elire's Marketing Specialist, specializing in content writing and digital media communications. Maddie works to deliver relevant industry updates and technical blog posts to educate and engage Elire's audience.

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